Personal Assistant
Choate Engineering Performance Choate Engineering Performance Bolivar, TN Bolivar, TN Full-time Full-time $16.
75 - $22.
00 an hour $16.
75 - $22.
00 an hour 14 hours ago 14 hours ago 14 hours ago The Personal Assistant is responsible for handling project documentation and correspondence in support of one or more managers.
Responsibilities:
Read and analyze incoming memos, letters, and reports to determine their significance and distribute them appropriately.
Create and maintain project information in the project management system; create subcontracts, purchase orders, change orders, and their respective attachments as well as generate transmittals per the Project Manager's request for plans and specifications and pay requests.
Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout a project, fax or email correspondence to the field or other locations as needed.
Coordinate invoice routing and monitor payments to subcontractors and vendors.
Enter and maintain client and prospect data in an automated system.
Generate and edit contract-based documents through contract negotiations to produce final AIA owner contract documents.
Produce owner AIA change orders as required.
Answer and direct phone calls or take messages for appropriate parties.
Verify insurance certificates and follow up to ensure proper coverage is in place.
Notarize, copy, and distribute monthly pay applications.
Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, committees, and other meetings.
Preparing plans and specifications for pickup/shipment.
Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence, and maintaining database records.
Requirements:
1-2 years of experience providing administrative support preferably in the automotive industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
General basic knowledge of and ability to learn management software such as Odoo and other related programs and systems Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Salary:
$16.
75 - $22.
00 per hour
Benefits:
401(k) Dental Insurance Health insurance Paid time off Vision insurance Schedule:
8-hour shift Monday to Friday Ability to commute/relocate:
Bolivar, TN 38008:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Assembly:
1 year (Preferred) Job Category:
Shop Job Type:
Full Time Job Location:
Choate Engineering Performance Job Type:
Full-time Pay:
$16.
75 - $22.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Bolivar, TN 38008:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
75 - $22.
00 an hour $16.
75 - $22.
00 an hour 14 hours ago 14 hours ago 14 hours ago The Personal Assistant is responsible for handling project documentation and correspondence in support of one or more managers.
Responsibilities:
Read and analyze incoming memos, letters, and reports to determine their significance and distribute them appropriately.
Create and maintain project information in the project management system; create subcontracts, purchase orders, change orders, and their respective attachments as well as generate transmittals per the Project Manager's request for plans and specifications and pay requests.
Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout a project, fax or email correspondence to the field or other locations as needed.
Coordinate invoice routing and monitor payments to subcontractors and vendors.
Enter and maintain client and prospect data in an automated system.
Generate and edit contract-based documents through contract negotiations to produce final AIA owner contract documents.
Produce owner AIA change orders as required.
Answer and direct phone calls or take messages for appropriate parties.
Verify insurance certificates and follow up to ensure proper coverage is in place.
Notarize, copy, and distribute monthly pay applications.
Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, committees, and other meetings.
Preparing plans and specifications for pickup/shipment.
Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence, and maintaining database records.
Requirements:
1-2 years of experience providing administrative support preferably in the automotive industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
General basic knowledge of and ability to learn management software such as Odoo and other related programs and systems Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
Salary:
$16.
75 - $22.
00 per hour
Benefits:
401(k) Dental Insurance Health insurance Paid time off Vision insurance Schedule:
8-hour shift Monday to Friday Ability to commute/relocate:
Bolivar, TN 38008:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Assembly:
1 year (Preferred) Job Category:
Shop Job Type:
Full Time Job Location:
Choate Engineering Performance Job Type:
Full-time Pay:
$16.
75 - $22.
00 per hour Expected hours:
40 per week
Benefits:
401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Bolivar, TN 38008:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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